Delegations and Deputations

Contact(s)

Corporate Services Department

10 Robert Street West
Box 5009
Penetanguishene, ON L9M 2G2


Presenting information to Council and its Committees

Council welcomes and encourages public input. The following is intended to help you provide information and comments about items on Council and Coordinated Section Committee agendas.

Submitting written comments

  • When you submit written comments, you will need to include the full name and address of the presenter and who they are representing, if applicable.
  • Any comments submitted in writing to Council and its Standing Committees are considered public documents which may be posted on the Town of Penetanguishene's website.
  • Written submissions can be sent to:
    • the Corproate Services Department; or
    • the Clerk.

Speaking at meetings (delegations)

  • Individuals appearing in person to present information at meetings are referred to as "Delegations" in Council's Procedure By-law.
  • Delegations may only speak to items that are listed on the agenda for that meeting.
  • All delegations shall address their comments through the Chairperson presiding over the meeting.
  • Delegations are allowed to speak for a maximum of ten minutes, unless otherwise authorized by Council.
  • Delegations appearing before Council, who have previously appeared on the same subject matter, shall be limited to providing only new information in subsequent presentations.
  • Delegations intending to present PowerPoint or computer generated materials are required to forward the electronic file to the Clerk's department by noon the Wednesday before the meeting. This will allow technical support to find out if the material is compatible with the town's system and to properly load the materials for presentation.
  • Once a delegate has finished, the Chair of the meeting will ask Members of Council or Committee if anyone has questions for the delegate.

If you are interested in making a delegation at a Council meeting or Coordinated Section Committee meeting, a completed application form would be required to be submitted to the Corporate Services department.

What you should know

Delegations at Council are heard at the beginning of the meeting.

Delegations at Coordinated Section Committee are heard during consideration of the item after the staff presentation, if applicable, has been completed.

For clarification or further information, please contact the Corporate Services Department or email the Clerk.